Automated checklists, version control, expiry alerts, AI quality scoring, and secure sharing — all in one place. No more chasing documents over email or losing track of which version is current.
A busy immigration practice manages hundreds of documents across dozens of active cases. VisaNauta is built for that reality.
VisaNauta generates a tailored document checklist the moment you assign a visa category to a client. Express Entry files get one checklist. Spousal sponsorship files get another. Work permit extensions get their own. As clients upload documents, the checklist updates in real time — you always know exactly what's outstanding without manually tracking anything.
Clients send updated passports, revised employment letters, and amended financial statements throughout a case. VisaNauta keeps every version of every document with upload timestamps and uploader attribution. You can view the history of any file, compare versions, and restore any prior version — no file ever gets silently overwritten.
Every document with an expiry date — passports, police certificates, medical exams, work permits, language test results — is monitored by VisaNauta. You receive alerts at configurable intervals before expiry. Clients also receive their own notifications through the portal so they can renew documents proactively, before their application is impacted.
Clients upload directly to their secure case vault from any device — no email attachments, no insecure sharing links, no Dropbox folders you don't control. You can share specific documents or entire case packages with third parties using time-limited secure links with download tracking. All sharing activity is logged in your audit trail.
Before submitting a document package, run VisaNauta's AI quality check. It scans for common rejection triggers: blurry photos, cut-off edges, missing signatures, expired documents, and mismatched names across files. Each document receives a quality score and a plain-English issue list. Fix problems before IRCC sees them.
Find any document in your entire caseload in seconds using full-text search. Search by client name, document type, date range, case number, or keyword. VisaNauta indexes all uploaded text-searchable documents so nothing is buried in a folder hierarchy you have to navigate manually.
Every document uploaded to VisaNauta is stored in Canadian data centres — never in US or international infrastructure. Files are encrypted at rest using AES-256 and in transit using TLS 1.3. You can configure data retention policies per case and per document type, and clients can request document deletion through the portal, generating a PIPEDA-compliant record automatically.
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